Transport Officer

Job Grade: Officer Level

Job Overview

• The Transport Officer is responsible for coordinating and managing the company's transportation activities to ensure the safe, efficient, reliable, and timely movement of employees, materials, and other authorized personnel.
• The role involves vehicle scheduling, fleet coordination, driver supervision, vehicle maintenance monitoring, and ensuring compliance with company transportation policies and safety requirements.

Key Responsibilities
Transport Coordination:

• Coordinate daily transportation activities and ensure availability of vehicles for staff and official assignments.
• Prepare and manage vehicle schedules and transportation plans.
• Ensure timely pick-up and drop-off of employees and authorized personnel.

Fleet Management:

• Monitor the availability, utilization, and condition of company vehicles.
• Maintain accurate records of vehicles, mileage, fuel consumption, servicing, and repairs.
• Coordinate vehicle servicing, repairs, and routine maintenance with relevant service providers.

Driver Management:

• Coordinate and supervise drivers to ensure compliance with assigned schedules and company procedures.
• Monitor driver performance, attendance, conduct, and adherence to safety requirements.
• Ensure drivers possess valid licenses and other required documentation.

Safety and Compliance:

• Ensure all transportation activities comply with company policies, traffic regulations, and applicable safety standards.
• Conduct regular checks to ensure vehicles are roadworthy and properly equipped.
• Report and document vehicle accidents, incidents, and transportation-related issues.

Fuel and Cost Management:

• Monitor fuel consumption and vehicle-related expenses.
• Maintain accurate records of fuel usage and identify unusual consumption or potential inefficiencies.
• Support initiatives aimed at optimizing transportation costs.

Documentation and Reporting:

• Maintain up-to-date records of vehicle movements, maintenance, fuel usage, driver assignments, and transportation activities.
• Prepare periodic transport reports and provide updates on fleet performance and operational issues.

Stakeholder Support:

• Work closely with Administration, HR, Security, Operations, and other departments to meet transportation requirements.
• Respond promptly to transportation requests and resolve operational issues.

Qualifications and Experience

• B.Sc. in Transport Management, Logistics, Business Administration, or a related field with relevant post-qualification experience not less than 7 years.
• Professional certification in Transport Management, Logistics, or a related discipline would be an added advantage.
• Proven experience in transport coordination, fleet management, or a similar role.
• Experience in managing drivers, vehicle schedules, maintenance, fuel monitoring, and transportation records.
• Good knowledge of vehicle operations, road safety, and transportation regulations.

Skills and Competencies:

• Good organizational and coordination skills.
• Strong communication and interpersonal skills.
• Good problem-solving and decision-making abilities.
• Ability to manage multiple transportation requests and priorities.
• Good knowledge of fleet and vehicle management.
• Strong attention to detail and record-keeping skills.
• Ability to work under pressure and respond to urgent transportation needs.
• High level of integrity, responsibility, and professionalism.
• Good knowledge of road safety and defensive driving principles.

Working Conditions:

• The role is primarily office-based but requires regular movement within operational areas and transportation facilities.
• May require occasional work outside normal working hours, including weekends or public holidays, to support transportation operations.
• Regular interaction with drivers, employees, contractors, vendors, and other stakeholders is expected.