Operations and Compliance Coordinator

Reports To: Executive Director

Supervisors: Finance, Procurement, and Logistics teams

Job Summary:

The Operations and Compliance Coordinator will oversee NADA’s operations and lead the Finance and Procurement/Logistics departments. The role ensures sound financial management, efficient supply chain and logistics systems, and full compliance with donor and regulatory requirements, keeping the organization audit-ready at all times.

Key Responsibilities:

Operations and Compliance

• Coordinate daily office and program operations, ensuring efficient workflows and timely support to program teams
• Ensure compliance with donor requirements, grant agreements, Nigerian regulations and NADA policies
• Develop, review, and enforce policies, SOPs, and internal controls across all departments
• Conduct periodic compliance checks and risk reviews; report gaps with corrective action plans
• Coordinate with external auditors, regulators, donors and partners, and lead audit preparation and responses
• Maintain accurate records and audit-ready documentation; track contracts, agreements and reporting deadlines

Finance

• Supervise the finance team and oversee day-to-day financial management, bookkeeping and accounting records
• Oversee budgeting, budget monitoring and expenditure control in line with donor budgets and rules
• Review payment requests, payroll, cash and bank management, and ensure proper approvals and supporting documents
• Ensure timely and accurate financial reports for management, the board and donors
• Support grant financial management, including budget-versus-actual analysis and donor financial reporting

Procurement and Logistics

• Supervise the procurement and logistics team and ensure procurement follows donor rules and NADA procurement policy
• Oversee vendor selection, contracting, deliveries and goods-received processes
• Oversee transport and fleet operations, inventory, warehousing and the asset register
• Coordinate logistics for program activities, field visits, trainings and events

Leadership

• Supervise, mentor and appraise department staff, and train staff on policies, SOPs and compliance standards
• Support safeguarding, anti-fraud, anti-corruption and conflict-of-interest practices across the organisation
• Prepare consolidated operational, financial and compliance reports for senior management and donors

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, Logistics and Supply Chain Management or a related field; a Master’s degree is an added advantage
• 5–7 years’ progressive experience in operations, finance, procurement or compliance, including at least 2 years in a supervisory role, preferably in an NGO or development setting
• Strong knowledge of donor financial, procurement and compliance standards e.g. NHF, USAID, FCDO, EU, UN agencies and INGOs
• Proven experience in budget management, financial reporting and internal controls
• Good knowledge of accounting software and strong Microsoft Office skills, especially Excel
• Strong leadership, communication and organisational skills
• High integrity, attention to detail and ability to work under pressure and meet deadlines

Added Advantage

• Professional certification in accounting, compliance, procurement or project management e.g. ICAN, ANAN, ACCA, CIPS, PMP
• Experience managing donor-funded projects and audits
• Willingness to travel to project locations when required

CONTACTS/KEY RELATIONSHIPS

Internal: Executive Director, Chief of Operations, Project Coordinator, Program Manager, Finance Officer, Finance Coordinator, Procurement/Logistics Officer, Project Officer, HR/Admin Coordinator and HR/Admin Officer.

External: Consortium implementing partners, stakeholders, beneficiaries community and LGAs