Internal Control Specialist

Job Summary

The Internal Control Specialist helps protect DrugStoc Ehub Limited’s assets, revenue, and reputation by monitoring, testing, and improving internal controls across finance, sales, procurement, inventory, and operations. The role involves conducting reconciliations, identifying control gaps, investigating exceptions, and recommending improvements to ensure accurate financial records and compliance with established policies and procedures.

Key Responsibilities

• Execute the approved annual internal control and audit plan, testing controls across order-to-cash, procure-to-pay, inventory, payroll, and treasury processes.
• Review transactions for compliance with approved policies, authority limits, and segregation of duties, documenting findings appropriately.
• Conduct surprise checks and spot reviews of high-risk transactions, including credit notes, discounts, write-offs, vendor and customer master data changes, and manual journals.
• Reconcile stock counts, investigate inventory variances, and verify the proper documentation and authorisation of stock disposals.
• Test batch and expiry-date tracking and verify that products are sourced from licensed and verified suppliers.
• Escalate suspected counterfeit, falsified, or diverted products to the Internal Control and Compliance Manager.
• Verify inbound and outbound inventory movements and monitor vehicle fuel consumption, asset repairs, and maintenance activities.
• Review procurement processes, vendor onboarding, three-way matching, and payment approvals to identify irregularities and ensure compliance.
• Verify changes to vendor and employee bank details through independent checks.
• Prepare reports on control findings, root causes, risk ratings, and recommendations, and follow up on agreed corrective actions.
• Recommend improvements to internal policies, procedures, and system controls, and support external audits, regulatory inspections, and compliance reviews.

Qualifications

• BSc/HND in Accounting or a related field.
• 4–7 years’ experience in internal audit, internal control, risk, compliance, or finance, preferably in distribution, pharmaceuticals, or FMCG.
• Strong understanding of internal control frameworks, segregation of duties, and fraud risk indicators.
• Advanced Excel skills, including lookups, pivot tables, and reconciliations.
• Proficiency in using ERP or accounting systems.
• Professional qualification or progress towards ICAN, ACCA, CIA, CFE, or an equivalent certification is an added advantage.
• Exposure to data analytics tools is an added advantage.