Executive Assistant

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, minutes, and follow-up actions.
• Draft, review, and manage correspondence, reports, presentations, and other business documents.
• Handle confidential information with utmost discretion and professionalism.
• Serve as a liaison between the executive office and internal/external stakeholders.
• Organize events, meetings, and corporate engagements.
• Track key projects, deadlines, and action items to ensure timely execution.
• Manage office records, filing systems, and administrative processes.
• Conduct research and prepare briefing notes for meetings and presentations.
• Support business operations and perform other duties as assigned by management.

Requirements

• Bachelor’s Degree in Business Administration, Management, Communications, or a related field.
• 4–6 years’ experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite Word, Excel, PowerPoint, Outlook.
• Excellent organizational, multitasking, and time-management skills.
• High level of discretion, confidentiality, and professionalism.
• Strong problem-solving and decision-making abilities.
• Well-groomed with a polished and professional presentation.
• Ability to work in a fast-paced corporate environment.

Preferred Skills:

• Experience supporting C-suite executives.
• Strong stakeholder management and relationship-building skills.
• Knowledge of corporate protocols and business etiquette.

Method of Application

Interested and qualified candidates should send their CV to: recruitment@fortknoxoutsourcing.com using the position and location as the subject of the email.