Admin Officer

Klinserv Nigeria, a Facilities Management Company, is recruiting suitably qualified candidates to fill the position below:

Job Position: Admin Officer

Job Location: Surulere – Mainland, Lagos
Employment Type: Full-time

Job Summary

1. The Admin Officer provides day-to-day administrative support to the on-site FM team, reporting to and supporting the site Business Controller.
2. The role covers documentation and records management, administrative support for reporting, office and front-desk coordination, staff and visitor administration, and support for site procurement and stores paperwork.
3. It is the organisational backbone of the site office — keeping records accurate, documents filed, and the many small administrative tasks of a live, busy facility handled promptly and reliably.
4. The role suits a detail-oriented, well-organised individual who communicates professionally and takes ownership of keeping the site’s administration in good order.

Job Responsibilities

1. Provide day-to-day administrative support to the site FM team and the Business Controller, handling correspondence, filing, scheduling, and general office coordination.
2. Maintain accurate, well-organised site records and documentation — both physical and electronic — and ensure files are easy to retrieve and kept up to date.
3. Support the preparation and collation of routine site reports, trackers, and registers, gathering inputs from service teams and formatting them to a consistent standard.
4. Coordinate the site office and front desk: receive calls and visitors professionally, manage the visitor log, and direct enquiries to the right person.
5. Handle staff administration support — maintaining attendance records, leave and roster logs, and staff documentation — in coordination with the Business Controller and HR.
6. Support site procurement and stores administration: raise and track requisitions, maintain stock/consumables records, and keep delivery and goods-received paperwork in order.
7. Maintain the site asset, document, and contract registers, and support compliance record-keeping (e.g. certificates, permits) with accurate filing and renewal reminders.
8. Support petty cash and expense documentation, ensuring receipts and records are complete and reconciled for the Business Controller’s review.
9. Log and help track administrative and facilities requests through the helpdesk/CMMS and other site systems.
10. Prepare meeting logistics — scheduling, agendas, minutes, and follow-up action tracking — as required.
11. Handle sensitive information with discretion and maintain confidentiality of staff, financial, and operational records.
12. Support event-based and peak-period readiness through timely administrative preparation and coordination.

Job Qualifications

• OND/HND or Bachelor’s degree in Business Administration, Office/Facilities Administration, Accounting, or a related discipline.
• 1–3 years’ administrative experience, ideally in a facilities, operations, or office-support environment; strong motivated candidates with less experience will be considered.
• Strong organisational skills and close attention to detail, with the ability to keep accurate records and manage multiple tasks at once.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook) or equivalent; comfortable learning a CMMS/helpdesk or ERP system (training provided).
• Clear written and verbal communication skills and a professional, courteous manner.
• Sound numeracy for maintaining trackers, stock records, and basic expense/petty-cash documentation.
• High level of integrity and discretion when handling confidential information.
• Reliable, punctual, and able to work independently as well as part of the site team.
• Comfortable working on-site in a live, high-footfall facility environment.
• Willingness to work flexibly around operational and event schedules where required.

Salary
N150,000 monthly.

Application Deadline
11th November, 2026.

How to Apply
Interested and qualified candidates should send their CV to: klinsajobs@gmail.com using “Admin Officer Application” as the subject of the mail.